It is expected from an HR to come out with strategic and routine reports. These reports play a significant role in making more effective use of available human resources in small businesses and in large companies alike. HR reports are potent tools of communication that affects the decision-making at the highest levels of a corporate institution.

•You have to be absolutely certain about the information that is to be conveyed, the purpose behind the communication as well as who you are communicating with as this will dictate the format, depth, content and details of the report.

• Next you have collect all the information. Some organizations opt for database systems about their employees and statistics can be gathered through in-built or personalized queries. In absence of such databases you may have to rummage through traditional documents or a simple database or excel spreadsheet. Routine HR reports include statistics about HR activities in a specific time frame like new hires, salary info, resignations and promotions. There may also be a need for detailed reports about the local market of the workforce, budgets for salaries and requirements related to skills depending on the nature and utility of the report.

• Try to find a pattern in the garbled up data of statistics thrown up at you. Absence on particular days, higher turnover of staff may all have special meaning. Try to analyze the meaning behind any pattern. Take for example high rates of absence or resignations in a particular department could indicate management problem which require further analysis or possible action that may be taken. Personal problems are also a possibility in case of some patterns.  

• Make a draft of the report in the style favored by your company or make use of templates of typical hr reports and customize. As an alternative especially if you are a HR student writing an assignment you can hire a specific person or ask for online hr homework help.  If the report requires you to be more formal, then start off with a summary and remember to include a cover page in your report.

• Prepare explanations about targets, were they achieved or if not met how the shortfalls are expected to be accounted for. Set targets for the commencing period such as retention as well as recruitment and how you plan to reduce absences. Make the HR activities in accordance with the goals of the organization.

• Single out external factors that may have effect on your business and as a matter of consequence HR operations in the near future. A political, environmental, social and technical analysis may point out possible issues and ways to address those.

• Maintain clarity of language and avoid HR technicalities especially if colleagues from other departments or stakeholders are among the intended audience.

• Try to stick to a system for numbered paragraphs and sub paragraphs. This will enhance readability while maintain clarity. The title should be inclusive of the date, purpose as well as the audience of the report.

• Try to keep the report brief and focus on the primary issues by use of bullet points, graphs and charts as and when necessary. Readers will be keen on simply reading the facts.

These steps will help you in writing an effective HR report that does its job well.

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