Canadian information privacy and data handling laws require business owners to protect the personal information of their clients and employees (1). Shredding documents on a regular basis and properly destroying outdated electronic equipment are key steps in the data handling cycle. Every business should have a data destruction plan in place as part of their corporate security strategy. One surprising benefit of this type of service too is that you can support your company’s green initiatives by having all of your shredded waste and destroyed electronics recycled.
There are several ways to destroy sensitive information. Options include in-house, off-site and mobile shredders. Professional document destruction companies will customize a plan designed around the needs of your company. You never have to worry about paying for services that you do not use. When you try to shred documents in house it is your responsibility to maintain the equipment and find the staff hours to complete the job. Off-site shredding is a service that transports your documents from your location to a permanent shredder. Mobile shredders will come to your location mounted on a truck and destroy data right at your place of business. Cost and effectiveness are the top two reasons why more companies favour mobile paper destruction. Every company must prioritize the protection of personal data. If information falls into the wrong hands, there is little doubt there will be serious repercussions.
Destruction of documentation is not restricted solely to the destruction of paper documents. It also includes the elimination of x-rays, computer discs, USB drives, hard drives and other electronic data devices. When you choose to use mobile shredding services, documents remain in a locked bin until the shedder truck arrives. You accompany your records to the truck where you watch as shredder eliminates them. Shredding at your place of business eliminates the possibility of lost documents in case of an accident. When the process is complete you receive a Document of Destruction that is dated and stamped by the shredding company.
You are probably wondering how data destruction possibly supports green initiatives in business. Well data shredding and electronic destruction are surprisingly green processes. A seasoned and professional destruction company like Absolute Destruction takes pride in first completely destroying each document or hard drive and then by taking the raw materials and recycling them. When you engage in responsible data destruction “significant savings are realized in the use of water, energy, landfill space and reduction in pollution” (2). Reading up on environmental options and how material can be repurposed is possible by visiting http://absolutedestruction.ca. It is a fact that for every metric tonne (1000 kg) of paper shredded and recycled 17 trees are saved (3).
Although there are ways of taking care of the basics of document shredding and hard drive destruction on your own, the risks involved with doing the tasks improperly outweigh the cost of hiring a professional document shredding service to ensure that data is handled properly. If you are located in the GTA (http://en.wikipedia.org/wiki/Greater_Toronto_Area) and are in search of information about document shredding you should contact the experienced team at Absolute Destruction. Your customers and employees deserve the best protection of personal data that you can give them. You will discover that mobile shredders are cost-effective, easy, and secure. When you consider that you are being green at the same time as meeting security standards and acting as a responsible employer it is hard to imagine why you wouldn’t hire a document destruction company.
1. Recycling Council of Ontario: http://www.rco.on.ca/